The Aberfeldie Jets Basketball Club (AJBC) enters junior teams into the Keilor Basketball Association (KBA) junior domestic competition and the Broadmeadows Basketball Association (BBA) junior domestic competition. The Associations cover Under 8’s through to Under 20’s for both girls and boys.  

The KBA and BBA require the Club to forecast the number of teams they will enter for the upcoming season and make payment to them for each team entered so they can plan accordingly.

The Summer season runs from October to March, and the Winter season runs from April to September. Before the start of each season the Club collects registrations, comprised of registration fees and game fees, from players wanting to participate in the upcoming season. Registering to play denotes an ongoing commitment for the season and is relied upon by the Club to carry out significant pre-season administration and selection processes. The Club forms teams from the registered players in accordance with the Team Selection Policy. Players who have not registered or not paid will not be placed into a team. Players registering after registration cut-off dates will only be placed into a team if a suitable vacancy is available.

Withdrawals after the selection process may not only impact on the player being withdrawn but can have a flow on effect across the team, and in some cases across the age group and grade. Team registrations, insurances & training hire costs have already been paid at the beginning of the training season, as such most fees are non-refundable. This payment and refund policy has been specifically designed to minimise the impact of withdrawals and time and costs associated with such.

The AJBC recognises that sometimes circumstances change, and this may mean some children are unable to complete playing the season of basketball. The following outlines the AJBC payment and refund policy. Please read this carefully as it explains how our payment and refund policies work.


PAYMENTS

The Club has an upfront payment policy, whereby players wishing to play must pay before they are confirmed in a team. The “no pay – no play” policy is standard practice amongst many other Clubs and Associations. Only players who have registered and paid in full are allocated to teams.

Failure to pay by the required date will place a player at risk of not being placed in a team.

The AJBC Committee will not chase late payments.

REFUNDS

Registration Withdrawals
Registration withdrawals can impact across many teams and creates additional work for Registrars as they have already commenced planning for the upcoming season based on your registration.

Registrations withdrawn will incur an administration fee of $50. In all instances this fee will be withheld, except for in extenuating circumstances, that must be discussed with the Club and will be at the discretion of the AJBC Committee.

Withdrawals from the Club from the second week after the season has commenced will not be eligible for a refund, except in extenuating circumstances, and any such refund will be at the discretion of the AJBC Committee.

Absences
A pro rata refund will not apply for any absences throughout the season other than a season ending injury that can be substantiated by a medical certificate.

Medical Refunds
If a player is unable to complete the season due to a serious, season ending injury or medical condition that can be substantiated by a medical certificate, a pro-rata refund will apply. The Club will calculate this by dividing the season fees by the number of games the player has played and refund accordingly. No administrative fee will be deducted when calculating a medical refund.

Breach to Code of Conduct
Players who violate/disregard any rules in the Code of Conduct or front the Tribunal will not be eligible for a refund where the breach results in either suspension or expulsion from a team/the Club. This also applies to players whose parents/guardian’s behaviour results in either suspension or expulsion of a player from a team/the Club.

Refund Requests
All refund requests must be lodged here for consideration and by no other means. All requestors will be notified in writing once a decision has been made.

Please Note
Fees cannot be transferred from one season to another or from player to player, including siblings.

The AJBC will endeavour to process your refund within five to ten business days once the decision is made.

Refunds for registration will not include the KBA fee, the BBA fee or the BV insurance fee as these payments are not managed by the Club. These refunds need to be sought directly from the relevant Associations.

To request a refund from the KBA email: administrator@keilorbasketball.com.au

To request a refund from the BBA email: programs@broncosbasketball.com.au

To request a refund from BV email: enquiries@basketballvictoria.com.au