Registration information for Coaches, Assistant Coaches, Team Managers and Bio Safety Officers
5 steps to register yourself as a Coach, Assistant Coach, Team Manager or Bio Safety Officer for the Summer 2021 Season

1. Registering yourself as a Coach, Assistant Coach, Team manager or Bio Safety Officer (mandatory)
Basketball Victoria requires all Volunteer details to be recorded on PlayHQ, separate from your child's/children's playing record, you will need to register with the team specific link provided to you by the Club. Please note that you will need a valid Working with Children's Check to complete the registration.

2. Working with Children Check (WWCC) / VIT card holders / VIC POL / AFP exemptions (mandatory)
It is mandated by federal government that all volunteers over the age of 18, require a valid Working With Children Check (WWCC) in accordance with the legislation. The only exceptions to this are teachers who are currently registered with the Victorian Institute of Teaching (VIT) and current serving Victorian Police Officer or Australian Federal Police officers (not under suspension).

Working with Children Check (WWCC)
If you haven't registered for a WWCC with Aberfeldie Jets before, click the link below. It's an easy online process and for volunteer checks it's free. Once lodged online you will need to finalise your application at a participating Victorian Australia Post outlet and then email the Club admin officer with your application details. Without the WWCC the Club cannot allow you to volunteer. Once you receive your card please take a photo of it and email it to the Club admin officer. If you hold an existing WWCC outside the Club (for your paid employment or other volunteer roles) you will need to update your details and add Aberfeldie Jets as an organisation to your WWCC records.

The Club details are:
Aberfeldie Jets Basketball Club
PO BOX 744
Moonee Ponds VIC 3039
Phone: 040 77 51 338
Email: admin@aberfeldiejets.com.au

If you need to renew your WWCC you do so here up to 6 months before the card’s expiry date. You can renew it up to 3 months after is has expired also however you cannot hold a volunteer position with the Club once it has expired.

Victorian Police or Australian Federal Police active members
Police Officers need to provide their VP number or AFP number to the Club when registering each season on PlayHQ.

VIT card holders
VIT card holders need to provide their VIT card number to the Club when registering each season on PlayHQ. VIT card holders ALSO need to go to the following link and add the Club as an organisation they volunteer with, that then generates an email that the Club needs to retain for our files.
 
https://service.vic.gov.au/services/teachers-notifications/
 
The Club details are:
Aberfeldie Jets Basketball Club
PO BOX 744
Moonee Ponds VIC 3039
Phone: 040 77 51 338
Email: admin@aberfeldiejets.com.au


3. Complete a member protection statutory declaration (mandatory)
Basketball Victoria’s Member Protection By-laws mandate that in addition to holding a current Working With Children Check, that all volunteers and employees aged 18 years and over, involved in basketball within Clubs and Associations under their control, are required to complete a Member Protection Statutory Declaration every 2 ½ years.

A signed declaration is also required from members of the Victorian and Federal Police and the Victorian Institute of Teaching, even though they are exempt from holding a Working With Children Check.

Basketball Victoria’s Member Protection By-law can be found here.
The member protection statutory declaration can be found here.

Please print and complete the attached Statutory Declaration, including having an authorised witness notarise the form, and email it to admin@aberfeldiejets.com.au

Please direct any questions regarding this request in writing to the Aberfeldie Jets Admin Officer at admin@aberfeldiejets.com.au

4. Complete online COVID training (mandatory)
To volunteer you will need to complete the online COVID training as outlined here which is required under our COVID plan and email a copy of the certificate you obtain to admin@aberfeldiejets.com.au

5. Complete a coaching course (optional)
You may also wish to consider attending a coaches course run by Basketball Victoria. This is optional, however Aberfeldie Jets will reimburse you should you attend. Upcoming courses are usually listed on this page however they are on hold due to COVID.